Speed up employee reimbursement processes by up to 70%
Automate submission, approval, and reimbursement payouts in one platform aligned with company policies to prevent cost leakage.
Simplify employee reimbursement from submission to payment
Manage thousands of reimbursement claims digitally and transparently to help teams work more efficiently while keeping processes under control.
Upload payment receipts directly from the app without worrying about misplaced or lost documents.
Employees and managers can monitor claim status in real time from a single system.
Manage end-to-end reimbursement in one platform
Automated and centralized reimbursement management to accelerate calculation, approval, and payment within a single system.
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Set policies and budget limits
Set policies and budget limits
- Create reimbursement rules based on position, division, or expense category.
- Set adjustable budget limits to control company spending.
- Policies are automatically applied to every claim submission.
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Submit through the application
Submit through the application
- Upload photos of receipts or invoices directly from the app.
- No manual forms or physical documents required.
- Data is securely stored and automatically documented.
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Tiered notifications and approvals
Tiered notifications and approvals
- Automatic notifications when claims are submitted, approved, or rejected.
- Approval flows follow the company’s organizational structure.
- Accelerate processes without manual communication.
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Automatic payroll integration
Automatic payroll integration
- Approved claims are automatically included in payroll calculations.
- Reduce manual input and payment errors.
- Simplify financial reconciliation.
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Automated reimbursement reports
Automated reimbursement reports
- Generate reimbursement reports in one click.
- Monitor spending trends by division or specific period.
- Minimize the risk of fraud and over budget.
Set policies and budget limits
- Create reimbursement rules based on position, division, or expense category.
- Set adjustable budget limits to control company spending.
- Policies are automatically applied to every claim submission.
Submit through the application
- Upload photos of receipts or invoices directly from the app.
- No manual forms or physical documents required.
- Data is securely stored and automatically documented.
Tiered notifications and approvals
- Automatic notifications when claims are submitted, approved, or rejected.
- Approval flows follow the company’s organizational structure.
- Accelerate processes without manual communication.
Automatic payroll integration
- Approved claims are automatically included in payroll calculations.
- Reduce manual input and payment errors.
- Simplify financial reconciliation.
Automated reimbursement reports
- Generate reimbursement reports in one click.
- Monitor spending trends by division or specific period.
- Minimize the risk of fraud and over budget.
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Proven HR transformation with Mekari Talenta
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FAQ - Expense Reimbursement Management
What is a reimbursement software?
A reimbursement application is a software tool that helps companies manage employee expense claims from submission and approval to reimbursement payment in one integrated platform. It digitizes the entire process so every request is automated, structured, and properly documented.
Mekari Talenta’s reimbursement software automates employee expense claims—from submission to payment—in a single integrated platform. It ensures efficient, structured processing with complete documentation
What processes can be managed with Mekari Talenta’s reimbursement system?
Mekari Talenta supports the full reimbursement lifecycle—from claim submission via Employee Self-Service (ESS), automated policy validation, and multi-level approval workflows, to reporting and payroll integration.
All transactions are recorded in real time, enabling monitoring, reconciliation, and audit readiness.
Can reimbursement policies be customized based on company rules?
Yes. Companies can define eligible expense types, claim limits by employee level or role, claim periods, and expense categories according to internal policies. These settings are flexible so they can follow your organization’s structure and budgeting needs.
How do employees submit reimbursement in Mekari Talenta?
Employees submit claims directly through mobile app or web by filling in expense details, selecting the reimbursement type, and uploading receipts or supporting documents. They can then track the status of each claim in real time without manual follow-ups.
Is the reimbursement system integrated with payroll?
Yes. Approved reimbursement claims can be integrated with the payroll module so payments are calculated and processed automatically. This reduces manual data entry and helps ensure faster and more accurate disbursement to employees.
Is Mekari Talenta suitable for companies with multiple branches?
Yes. The reimbursement feature supports multi-branch organizations with configurable multi-level approval flows based on company structure. This keeps reimbursement management organized, controlled, and auditable even when submission volume is high.
How can we start using Mekari Talenta?
You can request a free demo or schedule a consultation with the sales team through the contact page on Talenta’s website to discuss your operational needs and implementation plan.
Simpler employee claims with controlled costs
Increase transparency and speed up the claims process while keeping budget control and approval workflows structured.
