About Olympus Medical Indonesia
Olympus Medical Indonesia is a subsidiary of Olympus Corporation Japan, operating in the medical technology (medtech) industry. Its core products in the Indonesian market include medical devices such as endoscopes, which are used in hospitals across the country.
While officially established in 2023, Olympus Medical Indonesia only began full operations in April 2024. Operating from a single head office in Indonesia, the company manages all business activities and distributes its products through appointed distributor partners.
With a lean team of 13 employees, Olympus Medical Indonesia handles end-to-end operations while building its infrastructure from the ground up.
Challenges in the HR Management
As a newly operational company in Indonesia, Olympus Medical Indonesia faced several challenges in building and running a comprehensive HR function. Some of the key issues included:
Manual and fragmented HR processes
Before digital tools were introduced, all HR administration was handled manually. Employee data, attendance tracking, leave requests, and payroll processing were managed using Excel and email. This resulted in inefficient workflows, time-consuming tasks, and a high risk of data errors and duplication.
Time-consuming payroll
Another major challenge was processing payroll, particularly after new tax regulations related to TER (non-fixed taxable allowances) were introduced. With limited familiarity with the updated tax policies, calculating payroll required a lot of time and frequent back-and-forth communication with the accounting team.
Mekari Talenta as the Solution
To address these challenges, Olympus Medical Indonesia began exploring the HRIS solution from Mekari Talenta in February 2024. After undergoing a rigorous internal security evaluation by Olympus Japan, full implementation began in September 2024.
Adopting an HRIS was a crucial step in building a structured, efficient HR system that could support future team growth. Mekari Talenta was chosen specifically for its ability to address the needs of Olympus during its early operational phase.
Key features used:
- Employee database management
Employee data is now organized and easily accessible with just a few clicks. - Digital attendance
All attendance records are available in real-time without needing manual input from each employee. - Payroll & salary calculator
Mekari Talenta simplifies payroll processing, including the management of different salary schemes (net and gross) for various employees.
Results experienced by Olympus Medical Indonesia
More efficient payroll processing
“Previously, payroll took half a day. Now it takes just 30 minutes. I simply input the nature components, click ‘calculate,’ and it’s done.”
Before using Mekari Talenta, processing payroll was time-intensive and exhausting. As the sole HR personnel, Aria had to repeatedly coordinate with accounting to ensure all components—allowances, deductions, taxes—were calculated correctly. Tax changes like TER also had to be manually adjusted, adding more complexity.
With Mekari Talenta, payroll processing is now 80% faster. What once took half a day now takes only 30 minutes. The automation feature accurately calculates all components within minutes. Even with mixed salary schemes (some employees on net, others on gross), Mekari Talenta handles it seamlessly from the initial setup—no need to manually adjust month to month.
Better-structured employee data
As a multinational company, Olympus Medical Indonesia needs a secure and reliable HRIS software to solve its administrative challenges. Previously, employee data was scattered across multiple Excel sheets. Leave requests were submitted by email and logged manually, as were attendance records and personal data. The inconsistency in formatting and scattered storage made data retrieval and reporting inefficient and error-prone.
With Mekari Talenta’s employee database management feature, all employee information is now centralized and accessible at any time. Leave history, attendance, and status changes can be tracked easily. There’s no more searching through multiple files or email chains for information. For audits or internal reporting, data is readily available in real time.
Simplified and accurate salary adjustment calculation
“The salary calculator is very helpful during yearly increments. I can input the gross salary and instantly see the net salary.”
Payroll calculation in compliance with Indonesian regulations used to be a major issue, as it was done manually. A risky approach, especially for a well-known multinational company. Annual salary reviews are a key part of HR management. Before Mekari Talenta, salary adjustment simulations were done manually in Excel and required multiple iterations to determine the impact of gross salary increases on net take-home pay—often leading to errors and inefficiencies.
Mekari Talenta’s salary calculator enables instant, accurate simulations. Aria can input proposed gross amounts, and the system immediately calculates the expected net salary. This helps in aligning salary adjustments with both employee expectations and the company’s compensation structure.
Olympus Medical Indonesia’s Perspective on Mekari Talenta
Digital transformation through Mekari Talenta has been a strategic move for Olympus Medical Indonesia in building a reliable, efficient HR system from the ground up. Particularly in areas like payroll and data management, the platform delivers speed, accuracy, and flexibility—essential for a company in its growth phase.
With a stronger HR foundation in place, Olympus Medical Indonesia is now better prepared to expand its team and face the business challenges of the future.
