What Is SaaS HRIS? – Functions & Benefits

You may have heard the term “SaaS,” especially when discussing HRIS platforms. SaaS stands for Software as a Service, meaning the system is provided and accessed through the internet rather than installed locally.

In this context, a SaaS HRIS refers to an HR information system delivered as a cloud-based service.

Today, most modern HRIS platforms already operate using the SaaS model. In this article, Mekari Talenta explains what SaaS HRIS is, along with its key functions and benefits, to help companies better understand its role in managing human resources.

What is SaaS HRIS?

In simple terms, SaaS HRIS is a cloud-based system designed to manage and centralize employee data and HR processes.

It supports core HR functions such as employee information management, payroll automation, attendance tracking, and employee self-service in one integrated platform.

Because SaaS HRIS operates in the cloud, all data is stored securely online and can be accessed anytime without the need to build or maintain an internal server.

One key advantage of SaaS HRIS is data security. Providers typically implement strong security standards, automatic data backups, and controlled access levels to ensure company data remains protected and fully manageable.

Read also: Payroll Outsourcing Services VS HRIS Software, Which One Is Better?

SaaS HRIS Functions

SaaS HRIS is built to support HR teams in managing employee-related processes more efficiently through automation and cloud technology.

By using a single, integrated platform, companies can streamline HR operations, reduce administrative complexity, and ensure data accuracy.

SaaS HRIS also allows HR and employees to access information anytime and anywhere, making it suitable for both on-site and remote work environments.

Below are the main functions of SaaS HRIS commonly used by growing organizations.

1. Employee Data & Administration Management

SaaS HRIS helps companies store and manage employee data in a centralized, cloud-based system.

This includes personal information, employment history, and HR documents, making data updates easier and reducing the risk of errors or data duplication.

2. Attendance & Leave Management

Through automated attendance and leave features, SaaS HRIS simplifies daily workforce monitoring.

Employees can check in, request leave, or submit overtime digitally, while HR can track attendance records in real time.

3. Payroll & Compliance Automation

SaaS HRIS automates payroll calculations based on attendance, overtime, and tax regulations. This function helps minimize payroll errors, ensures compliance with government rules, and speeds up salary processing.

Benefits of Using SaaS HRIS

The HR division has a fairly large workload. Especially if the number of employees continues to grow.

There will be many divisions that depend on HR, especially matters related to employee administration.

However, the existence of SaaS HR software can simplify HR work because it has various benefits. Some of these benefits are as follows:

1. Increase Efficiency

In any company, the HR division has many but repetitive tasks. This repetitive work is very time-consuming if done manually.

For example, recapping employee attendance every month. SaaS HRIS creates an automation process for jobs that are repetitive in nature.

By having more time allocation, HR can focus on more important work, for example, thinking about strategies to increase employee engagement.

2. Reduce Costs

The existence of HR software allows companies to save costs in recruiting additional HR personnel in the HR division.

This is because with the automation process, no matter how many employees there are, the processing time will remain the same. So companies can save costs in recruiting new employees.

3. Reduce Errors

SaaS HRIS offers high data accuracy which ensures that incoming data can be tracked in real-time.

This avoids errors due to human negligence in performing HR tasks such as miscalculating attendance, miscalculating employee salary nominals, constraints in calculating overtime pay calculations, and so on.

4. More Flexible

SaaS HR software can be accessed anywhere using any device, whether it’s a smartphone, laptop, or tablet.

Because access is easy, it is very possible for companies that want to implement remote work because employees can do attendance anywhere.

Read also: Understanding Human Capital Management (HCM)

What Do You Need to Pay Attention to When Choosing SaaS HRIS?

One of the advantages of SaaS HR software like Mekari Talenta is the process is simpler and generally can be accessed anywhere just by relying on the internet.

This makes SaaS HR software an ideal choice for many companies in various fields, whether those with remote employees, manufacturing industries, healthcare, and so on.

Then, if you are looking for the best SaaS HR software, you need to pay attention to the following things:

1. Helping Employee Administration Processes

Using HR software to make employee administration processes automated will save time and also HR energy. SaaS HRIS with various advantages will help HRD tasks in managing HR in the company.

Besides that, employees are also given convenience because all their needs can be met, starting from attendance, applying for leave, to submitting reimbursements can be done through the application.

2. Employee Self-Service in SaaS HR Software

SaaS HRIS can lighten the workload of the HR division because employees can manage their administrative needs independently through the application.

Whether it’s making online attendance, applying for overtime, leave, and so on. This convenience is called employee self-service.

3. Talent Management

One of the main jobs of HR is managing employees, starting from recruitment to their performance appraisal. For example, SaaS HRIS has a function to track recruitment progress automatically.

So, each candidate can be seen how far their application stage has gone. Besides that, good performance management features also allow HR to conduct good and measurable performance appraisals.

4. Easy Payroll Process

The automated payroll process is also one of the advantages of SaaS HRIS that needs to be considered.

This process will minimize employee salary calculation errors, stay up to date with government regulations, and also save processing time.

Read also: Best Cloud HCM Software: Top Solutions for Modern Workforce Management

Streamline Your HR Processes with Mekari Talenta

Managing HR processes becomes more efficient when supported by the right HRIS platform.

Mekari Talenta helps companies simplify and automate HR operations through a cloud-based HRIS that is designed to grow with your business.

By centralizing HR data and workflows in one system, HR teams can reduce manual work while improving accuracy and productivity across the organization.

Mekari Talenta offers comprehensive features to support end-to-end HR management, such as:

• Attendance Management Software. Manage employee attendance accurately with real-time tracking, shift management, and flexible working schemes.
• Payroll software. Automate payroll calculations, compensation, and benefits to ensure accurate salary processing and compliance with regulations.
• Database Management. Centralize employee data and HR administration in one secure system to keep records organized, up to date, and easily accessible.
• Recruitment. Streamline recruitment and onboarding processes to attract, manage, and onboard the right talent more efficiently.

More than just an HRIS, Mekari Talenta is HCM-ready, covering talent development, analytics, and workforce planning.

With its flexible and scalable architecture, Mekari Talenta can be used by UMKM, growing companies, and large enterprises, making it a reliable long-term HR solution as business needs evolve.

Ready to optimize your HR processes with a scalable and HCM-ready HRIS? Contact the Mekari Talenta sales team today and discover how one integrated platform can support your business!